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Indonesia, South Tangerang, Adhesive Technologies

Executive Assistant

At Henkel, you can build on a strong legacy and leading positions in both industrial and consumer businesses to reimagine and improve life every day. If you love challenging the status quo, join our community of over 50,000 pioneers around the globe. Our teams at Henkel Adhesive Technologies help to transform entire industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings. With our trusted brands, our cutting-edge technologies and our disruptive solutions, you will have countless opportunities to explore new paths and develop your skills. Grow within our future-led businesses, our diverse and vibrant culture and find a place where you simply belong. All to leave your mark for more sustainable growth.

Dare to make an impact?

YOUR ROLE

  • Managed the President’s travel arrangements and agenda, and coordinated the pre-planning of trips, including arranged VISA application.
  • Coordinate arrangement on handling overseas High-Level visitor for President, including provide the accommodation and visitor briefing book.
  • Prepare expense reports and reimbursement forms for President.
  • Organizing and preparing critical presentation and administrative tasks for President.
  • Organized compliance training, Board of Director / management meeting, including taking minutes and support for its relevant facilities, etc.
  • Served as President’s representation in Meetings, Conference etc.
  • Assist with general office administrative tasks as needed.
  • Assist with filing and organization of information
  • Liaise proper internal communication between Head Office and the sites
  • As point of contact to internal (global and regional team, shareholder) and external (consultant) for support on legal / compliance document such as process on Notary Deed and Circular Resolution.
  • As point of contact to Key Travel Agency, escalate any issues during business review every quarter.
  • Maintain Indirect Material Service Purchase Requistion daily and Ensure smooth process flow
  • Prepare Smiling billing reports for ticket and hotel and continue to process Electronic Data
    Interchange/Payment Request Form
  • Assist Executive Assitant on handling accommodation for Regional
  • Visitor and/or Executive Committee Meeting, Prepare Payment Request Form for other Department such as
    Finance, IT, All Adhesives departments for miscellenous Payment Request Form
  • Key Contact for Hotel and Ticket Inquiries (domestic and international travel) and its related tasks (such as,
    Sales Meeting, Meeting Incentive Conference Exhibition)
  • Assist with general office administrative inquiries
  • Assist with filing and organization of information

YOUR SKILLS

  • Bachelor’s degree in Business Administration or any related field
  • Possess at least 1- 2 years of progressive personal assistant, executive assistant, office administrative.
  • Open for fresh graduate who has passion to work in administrative field.
  • Proficient in MS Office
  • Good English communication
  • Excellent Interpersonal and Administrative Skills
  • Strong multi-tasking skill

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.

JOB ID: 24061782
Contract & Job type: Full Time, Regular
Contact information for application-related questions: Recruitment.SEA@henkel.com
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply Now" button below. Applications sent via e-mail will not be accepted.
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Medical, life & Travel insurance
Medical, life & Travel insurance Employee recognition programs
Employee recognition programs Employee discount cards / Vouchers
Employee discount cards / Vouchers Retirement plan
Retirement plan Vacation & Paid time-off
Vacation & Paid time-off Employee share plan
Employee share plan Employee and Family healthcare coverage
Employee and Family healthcare coverage Well-being programs
Well-being programs Discounted access to Henkel product
Discounted access to Henkel product On-site canteen
On-site canteen On-site free parking
On-site free parking Smart work / Flexible working arrangements
Smart work / Flexible working arrangements InternationInternational career opportunitiesal career opportunities
InternationInternational career opportunitiesal career opportunities Corporate social responsibility programs